Cauldronluck Minutes

TAWN Board Meeting

11-05-07, Black Rose Cafe, 7:00 pm

Meeting was called to order by Arlene Davis at 7:14; members present were Morgan Canady, Dian “Tissha” Curran, Raya “April” Fand, and Jim “Oak” Roker.  Peggie Dearden was absent, and Patrick Campion was late but arrived about 7:30 following a reminder call.  Tissha took notes until Patrick arrived to act in his official capacity as Secretary. 

Announcements:

Morgan’s email is incorrect on the list emailed out; the double N in “morganna” should be only a single N.

Arlene will get a duplicate key made for the P O Box and give it to Patrick when it is ready. 

Arlene will create a new monthly flier for mailing to the general membership, similar to what Ashleen used to send out, and ideas and contributions are welcome. 

If any emails are sent out on TAWN business between Board members, please copy all Board members to encourage better communication. 

Storage:

            General discussion about storage; while we appreciate using Ashleen’s closet it is neither convenient nor is it really fair to her.  It was agreed we should consider other storage options, and since no Board member has space available Arlene will research prices of commercially available storerooms and report back to the Board for further consideration. 

Moon School:

            Arlene will work with Brandyn on updating the Moon School curriculum.  It is hoped that we will have three classes this year – one for the smalls (4-7 years old) during the first 30 minutes of Cauldronluck, one for the tweens (8-11) during the second 30 minutes of Cauldronluck, and a session with teens and near-teens (12-17) separately but probably right after Cauldronluck.  Arlene will teach the teens herself, Brandyn will continue with the other two classes.  It was brought up that we need parent’s permission for all three groups.  Arlene will announce this all at the next Cauldronluck. 

Locations:

            Tissha brought up that we are not going to be able to use Bookman’s for Sunday afternoon classes as both Bookman’s have the meeting room reserved on a continual basis by other groups.  We discussed options, including public parks, library meeting rooms, private houses, and the Black Rose Café, but were unable to arrive at a solution.  Tissha will continue to investigate options for the Adult Education series and will welcome suggestions.  Board meetings will be held at Arlene’s and Patrick’s houses (the two most central ones), alternating months.  Next month will be at Arlene’s.  Raya voiced a concern about Patrick’s dogs, and Patrick agreed to sequester them during the meetings. 

Adult Education:

Members have voiced concerns about the Adult Education series being too basic and too uninteresting, resulting in little or no attendance.  The Board discussed and approved the idea of teaching more advanced topics in the hopes of raising attendance.  Patrick suggested the series name of Practical magic (which he credited to Llewellyn Publishing) and the suggestion was adopted.  The first class will be on Shielding and will discuss how and why to use it.  Class will start at 2:00 pm on Sunday, December 2^nd, and Arlene will lead.  Tissha will try to reserve us a room, and will handle the publicity.  We brainstormed on other possible topics, and Arlene wrote and kept that list. 

Open Rituals:

            Oak and Arlene will work on getting us volunteers to host open rituals; we have none reserved at this point!  They urgently seek a facilitator for Yule, which is tentatively set for Sunday December 23^rd at 3:00 pm on Hippie Hill in Himmel Park.  We also created the tentative schedule for the next year:

            Imbolc on February 3^rd

Ostara on March 23^rd (also the date of Easter Sunday)

Beltane on May 4^th

            Summer Solstice on June 22^nd

            Lammas on August 3^rd

            Mabon (at Fall Fest) on September 20^th

            Samhain on November 2^nd

            Yule on December 21^st

There was some concern and discussion about date choices, especially for Ostara and for Samhain, but it was noted that the facilitating group or individual is free to overrule the suggestion and lead the ritual at the time, date, and place of their choosing.  In the interests of consistency, though, all rituals are set for 3:00 pm on Sunday at Hippie Hill, and not to conflict with other public events by other groups as we know of them.  

Sweet Tomatoes:

            No one present had the contact info to set up fun-raisers, so Arlene will contact Ashleen to get the data and to start setting these up again.  Tentatively, we will have them on the third Monday of each month and at both locations, just as we have been doing. 

Closing Comments:

            Running out of time, we addressed remaining issues.  Cauldronluck dates are the second Sunday of each month, except that we meet on the third Sunday in May to avoid a conflict with Mother’s Day.  Adult Education will be the first Sunday each month, at 2:00 pm.  All Board members are encouraged to write and submit articles for Tapestry, and were reminded to check the By-Laws for needed revisions and updates.  The By-Laws will also need revision if we are to succeed with the idea of rotating Board member positions by using two-year terms.  Next Board meeting is 7:00 pm on 12-03-07 at Arlene’s house. 

Meeting was adjourned at 8:38 pm. 

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